It's likely that any questions you have will have been asked before so a complete list of these Frequently Asked Questions has been shared below.
We would ask that you read these BEFORE completing your application.
70 pairs of Sunday Passes, valid on June 18th 2023 only, during opening hours. Each Pass will admit ONE adult (over the age of 21). The festival team will advise regarding admission of children under 12.
Please note that Sunday Passes do NOT include camping and that alcohol cannot be brought in.
We want to ensure that the organisations who want these Passes will have the fairest chance of getting them. Having an application process in place allows both established and new causes to apply without prejudice and it broadens the range of needs and interest groups who will benefit from them.
Body&Soul is a major festival and a fair amount of local disruption comes along with it - heavy traffic, road closures, diversions, security checkpoints, noise pollution etc. The festival works to offset the inconvenience in a number of practical ways, but they also want to give back to the communities that are most impacted during pre, live and post production. If you live in Mullingar (as an example) you are not being affected by any of this. That's why you cannot apply.
NO. THE PASSES ARE NOT FOR PERSONAL USE / GIFTING.
The Passes must be used for the betterment of the organisation on whose behalf you are applying. This can be through fundraising (e.g. a raffle or auction that is open to members / the public) or group promotion (e.g. a Facebook draw to raise awareness of the organisation). We have also allocated Passes to organisations that assist people with intellectual and / or physical challenges who want to give their clients a day out at the festival.
We cannot stress how important it is to tell us how you intend to use any Passes awarded to you! It isn't necessary to write an essay, but be honest and tell us your plans and if you meet the criteria and we can help you, we will.
A local Panel manages the application process on behalf of Body&Soul, checking the validity of applications received and ensuring that the Passes released by Body&Soul are shared out fairly. The Panel is in regular contact with the production team and the owners of Ballinlough Castle and will share with them a summary of all applications received, including any that are rejected for whatever reason.
Yes. We check all applications to ensure that they are valid and that the causes named do exist. We take every reasonable step possible to ensure that the recipients are who they say they are and that any Passes allocated to them will benefit the causes named. We take it seriously - and the production team expects nothing less from us.
It's simple - complete your application fully and ensure your contact details are correct! Don't use your application to attack the festival or other causes - or to complain about not being awarded Passes before. Give us positive information about what YOUR group does and include links to recent work / achievements. Give us a reason to want to award Passes to you - and if we can, then we will.
Firstly, the application form IS working! Some fields are mandatory (i.e. you must complete them) and others may have a minimum number of characters required - i.e. you need to enter more information.
It is up to the receiving organisation to organise any fundraising or promotion activity relating to the disposal of any Passes awarded to it.
Submitting an application does NOT guarantee that your organisation will receive Passes. In addition, previous recipients should not assume that they will receive Passes this year. PLEASE WAIT until you receive written (email) confirmation from us that Passes are being allocated to you before undertaking any fundraising or other activity in which these Passes are being offered.
We understand that the Passes will be in paper format and will be released to us when our final list has been submitted. We will contact successful applicants BY EMAIL when they are available for collection and will aim to get them out as quickly as possible.
No. If your organisation applies for Passes and a pair is allocated to you, a representative of the organisation will be required to collect and sign for them. To avoid wastage, any Passes that are not collected by SUNDAY 4TH JUNE will be reallocated.
No. You can however ask the local community websites to share a post from your organisation's Facebook and help you spread the word that they are available.
We have been advised that Sunday Passes will be worth €100 each in 2023. They will go on general sale in May. Please see https://bodyandsoul.ie/ticket-info
No.
Passes will be valid on Sunday 18th of June 2023 ONLY. No admission will be granted to the festival site outside of general admission times.
Yes - and all regular festival admission policies will apply to Pass holders. Please see https://bodyandsoul.ie/faqs
Yes. Children under 12 will be admitted. A children's ticket will generally be required (at extra cost) but we have asked the team to review this for the Community Contribution scheme and will update when advised.
It is highly unlikely that the festival will be cancelled but we would encourage all Pass recipients to factor this risk in when selling / promoting these Passes. We cannot assist with this. Passes are issued by Body&Soul and the local Panel will not offer any compensation for any losses incurred.
Posters will be displayed in local shops and availability will be promoted on community websites, social media services and appropriate printed media in each of the catchment areas. Each of 2022's successful applicants was also contacted via mailing list and invited (without prejudice) to apply again this year.
We do not contact unsuccessful applicants or offer explanations for individual decisions. Sorry, but we just don't have the time. We do try to ensure that the limited number of Passes we receive are allocated as fairly as possible. We always refer to the previous years' allocations when making hard decisions and try to give everyone a fair chance. If you met the criteria and were unlucky this year, maybe you will be luckier next year.
Our decision is final. You may refer to Body&Soul if you wish but they will likely refer back to us and our answer will remain unchanged.
We cannot police how Passes are used but we actively encourage members of the organisations that receive them to ask their respective committees how they were used, and if sold - how much was contributed to group funds through their disposal.
We reserve the right to blacklist any organisation that we believe has abused this process, including reference to the event promoters.